How To Host The Ultimate Office Christmas Party
The holiday season is a time for celebration with family and friends. However, it’s also great to celebrate with your co-workers by throwing an office Christmas party! A well-planned party can be a lot of fun for everyone involved, and it can help boost morale in the workplace. In this blog post, we will provide tips on how to host the ultimate office Christmas party!
Set up a budget
Before you get caught up in the excitement of throwing a Christmas party, setting yourself a budget is essential. Think about how much you can realistically afford to spend and then stick to it so you don’t end up overspending. Next, consider additional costs such as decor, catering, entertainment and any extra activities you may want to plan. Once you have your budget sorted, ensure everyone contributing knows what they need to do.
Get some help from fellow employees
Planning the perfect office Christmas party takes a lot of work, and it’s not something you should take on yourself. Instead, seek help from other employees who can help with setup, decorations, food preparation, clean up, etc. You might even want to consider appointing a “Party Committee” who can organise the party’s different elements so that everything runs smoothly.
Create an invite that is eye catching
Creating an eye-catching invite is the first step in throwing the ultimate office Christmas party. Think festive, vibrant colours and high-quality paper to make your invitations stand out. If you want to go the paperless route, you can use a template online or create your unique design with traditional holiday elements like evergreen trees, snowflakes, stars, lights and jolly Santa Clauses. There are many apps out there that you can use to create beautiful invites.
Set An RSVP Date
To prepare adequately for your office Christmas party, ensure you set an RSVP date clearly stated in the invitation so that you know exactly how many people to expect. This is also important when ordering food and drinks or booking a venue, so remember!
Set up the venue
When choosing a venue for your office Christmas party, it’s essential to pick one that can accommodate your guests comfortably yet still has room to mingle. Consider renting out a banquet hall or private space at a restaurant or bar to ensure everyone has plenty of room to move around. Also, arrange for any audio-visual needs that you may have, like microphones and projectors, if you plan on having presentations or speeches.
Make sure the venue has enough parking for everyone
The last thing you want is your guests to be stressing over where to park and leaving early because they can’t find a spot. Ensure the venue offers plenty of parking or has nearby public parking options.
Make sure there is enough seating
When planning your office Christmas party, ensure ample seating is available for all of your guests. Depending on how many people you expect, consider renting tables and chairs or even hiring a catering company to take care of everything. This way, you won’t have to worry about setting up the furniture and can focus on having a great time.
Plan an entertaining activity
Office Christmas parties can be pretty dull without planned activities and entertainment. Try to think outside of the box with the type of activities you would like your guests to partake in. Christmas-themed games are always a hit, such as decorating gingerbread houses, playing Secret Santa, or “Pin The Bow on Rudolph”. You could even create an ugly sweater contest where guests must dress up in their ugliest holiday attire! Be creative and develop something that will get everyone in the holiday spirit. You must also ensure that you have some festive music playing in the background to help set the tone.
Provide delicious food and drink
What’s an office Christmas party without food and drinks? Set up a buffet station or order platters of hors d’oeuvres for guests to enjoy throughout the night. Make sure to cater to all dietary needs by having vegetarian, vegan, gluten-free and dairy-free options available for those with allergies or special diets. There are a lot of Fun Foods for business events, like candy stations, popcorn bars and ice cream sundaes. As for drinks, it’s essential to provide alcoholic and non-alcoholic beverages, so everyone is catered to. You can even create signature Christmas cocktails like spiced eggnog or mulled wine which your guests will love!
Get lots of festive decorations
Make sure your office Christmas party is bursting with holiday cheer by decorating the venue with festive decorations. Put up a tree and hang colourful streamers or paper snowflakes from the ceiling. Create a cosy winter atmosphere by lighting scented candles around the room and adding vintage-style decorations like old-fashioned sleigh bells or wooden figurines. As for the centrepieces, consider using traditional holiday elements like evergreen trees, snowflakes, stars, lights and jolly Santa Clauses. Get creative and personalise your décor to reflect your company’s culture!
Make sure Santa is there
No office Christmas party is complete without a special guest: Santa Claus! Hire a professional actor to come to the party dressed as Santa, or even better, get someone from your own company to dress up in a Santa suit and hand out presents. A visit from Santa will bring smiles to your guests’ faces and create a truly magical atmosphere that everyone can enjoy. If you want to go all out, get a sleigh and make sure Santa arrives in style!
Organise an exchange gift activity
A gift exchange is a great way to add fun and excitement to the party. To organise one, ensure that everyone brings a wrapped present labelled with their name and details such as their gender, age group etc. Once all the presents are collected, they can be placed in a designated area or, even better, have people randomly draw gifts from a sack-like Santa! Then, watching your colleagues open their presents will bring lots of laughter and smiles.
Have a Dress Code
To add a touch of sophistication to your office Christmas party, come up with a dress code that all guests need to follow. For example, you could go for something traditional like “festive formal attire” or choose something more fun like “ugly holiday sweaters only!” Whatever you decide on, ensure it is communicated clearly in the invitation, so everyone knows what to expect.
Keep the speeches short and sweet
If you’re planning on having speeches at your office Christmas party, make sure they are short and to the point. Keep it lighthearted and humorous, as this will be more enjoyable for everyone involved. Try to focus on things that have happened throughout the year in your company or any successes achieved by staff members.
Take lots of photos
Make sure to capture all the fun moments from your office Christmas party with lots of photos. This is a great way to document the event; everyone will love looking back on them in years to come. Of course, you could hire a professional photographer to take pictures all night, making it look like an exclusive event! You can even set up a photo booth with fun props to make it even more fun.
Take some time for yourself to get ready
When hosting an office Christmas party, it’s essential to take some time for yourself beforehand. Take a few hours before the start of the event to get ready and ensure everything is organised. This will help ensure your guests have an enjoyable experience once they arrive at the venue. Plus, as the host, you must ensure you look your best!
Send the perfect gift
The end of the night is always bittersweet, but you can ensure your guests feel happy and appreciated by sending them all home with a special gift. It could be anything from an edible present, such as gourmet chocolates or a festive ornament to commemorate the night. You can even opt for something practical like a personalised mug or desktop stress reliever reminding them of your office Christmas party every day.
End the night on a high note
End your office Christmas party on a high note with a holiday-themed movie or festive karaoke. This will get everyone in the mood for celebrating and make sure that your guests leave feeling merry and bright!
The clean up afterwards
The end of the party can often be the most stressful part. Make sure you have enough people to help with the cleanup before, during and after your office Christmas party. If everyone chips in, it will make things much easier and quicker, which is always a bonus!
In conclusion, hosting the ultimate office Christmas party can be a smooth experience. With some planning and preparation, you can easily create an unforgettable event for your team! From setting up decorations to sending your guests home with perfect gifts, these tips will help you host the ultimate office Christmas party everyone will love!